Automation & Outsourcing: Eliminating The Repetitive Drudgery
According to a recent study by INC, The majority of small business owners say they work at least 50 hours per week.
That is despite small business owners typically starting their venture to get more flexibility, autonomy, impact, direction… and TIME vs employed life!
But often your find yourself feeling unable to avoid long hours and endless to do lists… It can feel like your business is a time, money & energy sucking monster!
A lot of this ‘excess’ time can be spent doing the same thing over and over….. think about all those emails, answering question, scheduling, writing up notes, proposals, documents, trouble shooting…
What repetitive stuff do you find yourself doing?
Start by jotting down say 5-10 things that you do regularly in your business.
If your mind has gone blank think through the customer journey from say – advertising, enquiry, FAQs, creating quotation, setting up contracts and invoicing through to actually delivering the project/work and receiving feedback.
Then consider all the tasks typically involved in these steps.
And mull over what about that tends to be repetitive and time consuming that could perhaps be fixed in an automated or pre prepared step… or are moved or outsourced all together!
And here are my top 3 ways to automate and outsource away the repetitive drudgery
1. Define how prospects get access to you
This is super important if you don’t want to spend all your time dealing with enquiries and selling
Do you take discovery calls/give trials? How do they book in? What days do you do these/how long are they?
Are you the best person to lead this? Now and in the future? Is there any pre-qualifying information people could complete upfront? Could you perhaps solve FAQs on your website or share the next steps in a blog?
2. Streamline All Customer Documents
Thinking about booking forms, diarisation, quotes/proposals, invoicing, signing t&cs, feedback etc. Do you have standard templates? Are they up to date?
Can you use software to help? E.G. Calendly, Docusign, Google Forms, Accounting software or AI tools…
3. Outsource or Delegate to the Most Appropriate Persons
As your diary gets more full there is a point when hiring makes sense…. as your time is better spend on the ‘higher value’ client delivery, that you are also most skilled in.
You don’t have to commit to hiring employees! Consider a part time self employed VA/freelancer/social media manager etc. who is specialist in what you are bad at, have no time for or simply dislike doing!
What could even 5 hours a week support do for you? Run the numbers and see what it means in terms of finance and sanity.
Hi, I’m Harriet, your trusted CFO, Business Growth Specialist, and Finance Educator.
I am the founder of Below The Line Finance and my mission is to financially empowering creative entrepreneurs to build aligned businesses – with profit, purpose and healthy cashflows! With my collaborative and supportive approach, I am dedicated to guiding you to greater confidence and success with your business finances. What could you accomplish with your very own Mini CFO?
Let’s stay in touch:
- I run a Facebook Group Money Mastery for Creative Business Owners which is all about feeling good about finance – you are most welcome to join!
- Want to grow confidence with the fundamental of finance? I run a monthly finance Master Class Series
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Together we can say goodbye to fear and confusion, build solid finance foundations and step into a supportive environment where you can turn your dreams into a reality through bespoke finance strategy.
Harriet Formby MA ACA
Small Business CFO, Below The Line Finance